Frequently Asked Questions
General
Who can post events to the UC San Diego events calendar?
Only UC San Diego staff, faculty and student organization members can post events. The process differs depending on your role. Visit our Add Events page for details.
Who can create a calendar account?
Anyone can create an account.
- UC San Diego affiliates (students, staff, faculty): Use your Active Directory credentials.
- Public visitors: Sign up with any email address.
Do I need a calendar account to register for events?
No. You can register for events without creating an account.
How do I display events on my website?
You can embed events using a customizable widget that pulls live data based on your preferences. Learn about widgets
Can I change the event page layout?
No. The layout is fixed and your event details will populate a standard template.
How can I get notified about upcoming events?
Create a calendar account, then go to your user dashboard and use the Email Digest Builder to customize notifications based on your interests. Learn about email digests.
Staff and Faculty
Does my department or organization need a Group page to post events?
Yes, you need to have a Group before you can post events. Submit your group request using this form.
How do I request a Group page for my department or campus unit?
How do I create or edit an event after receiving administrative access?
Visit the Calendar Help training page for step-by-step instructions on creating and managing events.
Will I be able to collect event registrations?
Yes. You can collect and monitor registrations through the admin dashboard.
Can I track who attends my events?
Yes. On the day of your event, go to the event page and click the "Organizer Check-In" button to mark guests as they arrive. Learn about Attendee Check-In.
How do I send event reminders to registered guests?
- Automated reminder: A standard reminder email is sent automatically one day before the event. This cannot be customized.
- Custom messages: Use the "Event Promotion" tool in the admin dashboard to send special instructions or updates. Learn how to message registrants.
Students
Is there a student version of the calendar?
Yes. There is a dedicated landing page for student-specific events, including student org events. Visit studentevents.ucsd.edu.
How do I create an event on the calendar?
If you are a member of a registered student organization, visit the Add Student Org Events page to learn how to submit your event.
How do I edit or cancel my event?
Go to your event page and click "Edit This Event."
- To edit, update the form fields and resubmit for approval.
- To cancel, scroll to the bottom of the form and click "Delete this Event."