Add an Event: Staff and Faculty
Staff, faculty and student workers can create and manage events on behalf of their departments, programs or centers using their UC San Diego SSO credentials.
Step 1: Log in
To get started, log into the calendar using your UC San Diego SSO credentials. If it’s your first time logging in, this will create your account in the system.
Step 2: Create your group
If your department, program or center doesn’t already have a calendar group, a designated Group Manager should fill out the group setup request form to create one. You will decide if you would like to approve events posted by Event Authors within your group.
After the group is approved, we’ll send a notification via email letting you know that your group is ready to go. To add additional Group Managers or Event Authors, one of your existing Group Managers will need to fill out the permission form.
Step 3: Add events
Once your group is established and you're added as a member, you and your group members can begin submitting events.
- Log into the administrative dashboard using your UC San Diego SSO credentials.
- Click on "Events" > "Add Events" in the sidebar.
- Be sure to select your group in the "Group" field of the Event form — this ensures your event will appear on your group’s calendar page and embedded website widgets. If you forget to assign your group, you will not have access to your event and will need to contact calendar support.
- Complete your event details, including title, description, tags and registration (if needed).
- You may save as draft, publish immediately or submit for approval depending on your permissions.
- Visit the Training page for a quick guide and detailed training guides.
Permissions and roles
Each group has two user types:
- Group Managers: Can add and approve events, manage group page settings and approve new member requests.
- Event Authors: Can create and edit events. Depending on group settings, they may publish directly or submit events for approval.
Adding and managing group members
Group managers are responsible for managing membership for their own group. After a group is created, managers will receive a link to a permission form to add new event authors or other group managers.
Staff and faculty must log in to the calendar at least once using their SSO credentials before they can be added to a group.
Student workers must create an account through the public sign-up (i.e., not SSO) using their @ucsd.edu student worker email address before they can be added to a group. Currently, there are technical issues with students using SSO credentials on the calendar website, which we are working to resolve.
Need help?
- Visit the resources page for training materials, forms and links.
- Fill out the calendar contact form for additional support.
- Join the Calendar of Events Support Microsoft Teams channel to post questions and connect with the Calendar team during the launch phase of the new website.