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Add an Event: Staff and Faculty

Staff, faculty and student workers can create and manage events on behalf of their departments, programs or centers using their UC San Diego SSO credentials.

Step 1: Log in

To get started, log into the calendar using your UC San Diego SSO credentials. If it’s your first time logging in, this will create your account in the system.

Step 2: Create your group

If your department, program or center doesn’t already have a calendar group, a designated Group Manager should fill out the group setup request form to create one. You will decide if you would like to approve events posted by Event Authors within your group.

After the group is approved, we’ll send a notification via email letting you know that your group is ready to go. To add additional Group Managers or Event Authors, one of your existing Group Managers will need to fill out the permission form.

Step 3: Add events

Once your group is established and you're added as a member, you and your group members can begin submitting events.

  • Log into the administrative dashboard using your UC San Diego SSO credentials.
  • Click on "Events" > "Add Events" in the sidebar.
  • Be sure to select your group in the "Group" field of the Event form — this ensures your event will appear on your group’s calendar page and embedded website widgets. If you forget to assign a group, you can edit the event after saving.
  • Complete your event details, including title, description, tags and registration (if needed).
  • You may save as draft, publish immediately or submit for approval depending on your permissions.
  • Visit the Training page for a quick guide and detailed training guides.

Permissions and roles

Each group has two user types:

  • Group Managers: Can add and approve events, manage group page settings and approve new member requests.
  • Event Authors: Can create and edit events. Depending on group settings, they may publish directly or submit events for approval.

Adding and managing group members

Group managers are responsible for managing membership for their own group. After a group is created, managers will receive a link to a permission form to add new event authors or other group managers.

Users must log in to the calendar at least once before they can be added to a group.

Need help?

Visit the resources page for training materials, forms and links. You can also fill out the calendar contact form for additional support.