Create conference: Basic info

Conference creation is organized into four tabs. The information below covers the top section of the first tab, where you’ll enter basic event details and set key parameters to ensure your event appears in the appropriate locations.

1. Fill out the event name and the first day of your multi-day event and end date. Click “Save Basic Info” to continue.
   • Important! The conference name must not exceed 115 characters, including spaces.
2. After saving the basic details your "Conference Details" section will now expand with new fields to enter.
   • Add your event description and select the "live" status.
     • Note, you can return to this field to update the status of the conference if you need to mark it as canceled, postponed, or sold out.
3. Select your experience and add your location.
   • Enter in your event location’s name and press “enter” followed by address and additional details or select from one of the UC San Diego places stored in the system.
     • The platform has several key UC San Diego places stored in the system which you can type in and select to auto-generate the details. You can add additional place details in the “Room” field once selected.
4. Select an event photo for your event header from the photo library or upload your own and edit in the built-in editor.
   • The recommended image size is 1920 x 1245 pixels (or similar aspect ratio), PNG or JPG file type, and smaller than 1MB (Images cannot exceed 10mb and 5000 by 5000 pixels, however it is highly recommended that the filesize stay under 1mb for optimal page load speed). 
     • If your image doesn’t match the recommended resolution, you can adjust it using the photo editor. Drag to reposition and zoom in or out as needed. Only the area within the transparent black or checkered frame will be visible on your event page.
   • Add a short description of the image in the “Photo Description” field for accessibility purposes
     • Make it concise and descriptive.
     • Avoid phrases like “image of” or “photo of”. Screen readers will already announce it’s an image.
     • If your image is only decorative design you can add “” in place of a short description.
   • Image Best Practices
     • Avoid images with embedded text.
       • Screen readers cannot parse embedded text and it does not scale well on mobile.
       • Do not upload a flyer image in the 'Photo' field. If no image is added, a placeholder graphic will appear automatically. You can choose an image from the photo library by clicking “Choose from Photo Library” if you do not have a suitable image.Event Header Image Best Practices
     • Choose high-contrast and clear images
       • Helps users with low vision or color blindness.
5. Optional: Upload a logo. The logo will be featured at the top of the page above the event header. File must be jpeg or png. SVG logo files will result in a broken image.
6. Enter in the event classification information.
   • Important! Select your Group as well as any keywords and tags to ensure that your event is feeding into the proper widgets and webpages.
   • Event Type and Audience: Event type and audience classifications help categorize and display your event when users search and sort their event listings.
     • Exhibits: For ongoing programs like art exhibits, make sure you tag your event type as “Exhibit” so that your listing feeds into the Exhibit tab on the homepage.
   • Neighborhood: If applicable, you can assign your group to a UC San Diego neighborhood. This helps users find events at a particular venue through the Places pages.
     • If your event does not take place in a listed Neighborhood please disregard this field.
     • Pending Feature: Event details to display on neighborhood kiosks.
   • Speakers: Feature speakers by typing them into the “Speaker” field.
     • You will have to add new speakers under “Classifications” if your speaker is not already in the system.
7. Enter in the event contact's name and email address (I.E., King Triton | kingtriton@ucsd.edu). This will be displayed on the conference page.
8. We recommend you click "Save Changes" at the bottom right of the page to save current progress on this section before continuing down to "Additional Details" to configure your tags, keywords, and conference settings.

Step guide